Every change order, verified before it reaches your desk.
The Change Order Manager reads every change order your subcontractors email, checks it, and keeps you, your owner and your subs on one live view. Nobody has to learn a new tool.
Change orders are where project budgets leak.
Each one arrives as an email and a PDF. It gets logged by hand, checked from memory and chased for weeks. Duplicates slip in because a project runs for years and nobody can remember every line already priced.
The four questions every reviewer asks.
The Change Order Manager answers them before you open the change order, with the source for every answer.
- Is it a real change?It finds the reason, such as an RFI, an architect's instruction or a site condition, and checks it against the contract scope.
- Has it already been priced?It compares every line with earlier change orders, instructions and field tickets on the job.
- Is the price right?It compares every unit price with the sub's agreed rates and what they charged before.
- Is the backup complete?Quotes, signed time-and-material tickets, photos and drawings that the claim relies on.
Drawing revision changes
- ✓A real change: lighting layout revised by the architectASI-11
- ✕Lines 4 and 4a match work already paidASI-7 · CO 31
- ✓Unit prices match the agreed ratesSchedule of values
- ✓Backup complete: proposal, marked-up drawing2 files
Your process stays the same. The busywork goes.
- Sub sends itBy email, the way they do today, with whatever backup they attach.
- It's read and loggedEvery change order in the email becomes its own record. Revisions join the original.
- It's checkedScope, duplicates, prices and backup, each with its source.
- You decideSend it to the owner, send it back, or reject it, from a one-line verdict.
- It's followed throughOwner decision, the subcontract change order, and reminders whenever someone goes quiet.
Everyone sees where every change order stands.
One list, always up to date.
What needs you now
What's waiting for your approval
Where yours stand and what's missing
Email stays exactly as it is.
Subs keep sending change orders the way they do today. When your PM sends an email from Outlook, the record updates itself.
Anything the AI employee changed from an email is labelled, so your team can see where it came from and correct it in one click.
The owner approved this at $30,000. Your subcontract change order for $27,027.03 is attached.
Waiting on Northside Subcontract change order sent. Amount checked: $30,000 less the GC's 11% markup is $27,027.03.