Every pay application, checked before anyone signs it.
Our next AI employee will review each monthly requisition against the contract, the approved changes and the work done, so the GC and the owner pay the right amount, once.
An approved change is only half the job.
Every change order ends up on a pay application. That hand-off is where money leaks: a change billed twice, a change never billed, a percent complete that runs ahead of the work.
The Change Order Manager already knows what was approved and for how much. The Requisitions Manager will use that same record, so the two AI employees work as one team from the approved change to the paid invoice.
| Stage | Who handles it |
|---|---|
| Change submitted | Change Order Manager |
| Checked and approved | Change Order Manager, then your team and the owner |
| Billed on a pay application | Requisitions Manager |
| Checked and paid | Requisitions Manager, then your team and the owner |
What the Requisitions Manager will check.
This is our starting list. Design partners help us decide what matters most on their projects.
Schedule of values
Each line on the pay application matches a line in the agreed schedule of values.
Approved changes
Only approved changes are billed, at the approved amount, and only once.
Progress claimed
Percent complete is compared with the last pay application and with what was reported on site.
Retainage and math
Retainage, previous payments and totals are recalculated, not taken on trust.
Missing paperwork
It asks subs for what's missing before the pay application reaches your desk.
Your team decides
It recommends, with sources. Your team approves the amount to pay.